As students and administrators seek anytime, anywhere access to the cloud, higher ed IT teams must face their fears and get to work.
The Medical University of South Carolina (MUSC) takes mobile device management so seriously that the South Carolina chapter of Government Management Information Sciences recently honored the university’s IT staff with an Elite Achievers Award.
Clay Taylor, a senior information security analyst with the university’s Office of the CIO, deployed Citrix Systems XenMobile last fall to remotely wipe lost or stolen devices, establish virtual private network connections and enforce password standards. Over the past few months, MUSC began to use more features of the MDM platform, including content management.
Today, XenMobile secures MUSC’s 12,000 enrolled devices. All medical applications are encrypted on smartphones via the PIN requirement enforced by XenMobile. Mobile users can also access schedules for rounds and appointments.
The university requires NitroDesk’s Touchdown for Android to provide email encryption on Android 2.x devices that don’t natively encrypt email. Next year, Taylor will consider implementing data loss prevention within XenMobile and across the enterprise to monitor sensitive data leakage.
“We recently set up a remote interpreter service that lets a patient who needs language translation or sign language interpretation run a secure one-on-one video conferencing session on a managed mobile device,” Taylor says. “Using MDM, we completely lock down the devices so that video can’t be stored, patients can’t access the Internet or app stores, and even force the devices to use our secure wireless.”
The percentage of organizations that push apps to their employees who are using customized applications
SOURCE: Fiberlink, “MaaS360 Mobile Metrics,” May 2014
Chris Silva, research director for mobile and client computing for Gartner, says universities will increasingly integrate content management into their MDM environments. “Only 20 to 30 percent of organizations go beyond basic MDM, but that will change as the people closest to the day-to-day work demand that secure document management is integrated into workflows so they can run apps on mobile devices,” he says.
Rustom Kaovasia, systems engineer for the University of Maryland University College (UMUC) says about 600 faculty and staff can access university data on their smartphones and tablets through an AirWatch interface.
Not long ago, UMUC was a BlackBerry shop, but as other smartphones and tablets grew in popularity, Kaovasia says UMUC needed a solution such as AirWatch to more effectively manage devices with different platforms. “We just found AirWatch a more secure way to access university data,” he says.
Silva describes three roles of secure content management in an enterprise mobile management (EMM) package: